Fleet management software (FMS) is a solution that helps companies and organizations to manage, organize, and coordinate their work vehicles from a central data platform. The goal here is is to keep the fleet operating smoothly by reducing costs, improving performance, and ensuring compliance with government regulations. Show more The primary purpose of FMS is to collect, store, process, monitor, report on and export information. FMS is also called a fleet telematics solution. Telematics is an IT category that deals with long distance transmission of computerized information, and in the case of fleet management, data can be collected from external sources such as gas pump processors, government divisions that handle vehicle registration, financial firms, mapping systems, insurance companies, and vehicle specification databases. Start by checking our leader NexTraq, and other recommended solutions in this category. Show less
To prepare this ranking of best Fleet Management Software we have evaluated 103 different systems currently present on the market, comparing their features, ease-of-use, customer service, offered integrations as well as mobile support using our exclusive SmartScoreTM rating system. This ranking has been developed by Louie Andre, our B2B authority dedicated to the Fleet Management Software category.
NexTraq is a GPS fleet management solution that can be used by companies with fleets ranging from two to more than 2,000 vehicles. It is a leading innovator in the telematics space with its popular platform and mobile app. NexTraq provides an easy-to-use, comprehensive, and reliable GPS and fleet tracking solution.
Wialon is a multifunctional fleet management system that is also used for mobile and stationary assets tracking. Wialon system supports a variety of cartographic services used in tracking, such as Google Maps, Open Street Maps, HERE Maps, and Bing Maps. It currently integrates with more than 900 models of GPS tracking devices.
GPSWOX is the winner of our Expert's Choice award an industry-leading GPS tracking and fleet management solution. This global solution provides tools for vehicle tracking, GPS fleet management, and personal tracking applications. These are used by personal households and enterprises all over the world.
Fleetsmith is a comprehensive mobile device management (MDM) system designed to automate tasks and processes for iOS and Mac devices, including Macs, Apple TVs, iPhones, and iPad. It is a fleet management solution for companies that use Apple devices. Fleetsmith identifies security issues and addresses them across the whole fleet before they evolve into problems.
GPS-Server is an easy-to-use GPS tracking software that can monitor thousands of objects in real-time. It can be cloud hosted where you log in to the service with you mobile or compatible GPS device or it can be installed in your own server. It also allows you to customize your tracking platform to include your company name, logo or domain.
A comprehensive vehicle and asset management tracking system that simplifies the deployment and maintenance of trucks, heavy equipment, and other industrial assets. It offers tools that help you improve driver accountability, boost operational efficiency, and increase profits. ClearPathGPS gives users a clear picture of their vehicle operations.
MyRouteOnline is a web-based route planning service that helps you find the quickest route based on multiple addresses and stop duration times. This app can be used by individuals and companies whose work involves service tasks, pickups, and deliveries. With MyRouteOnline, you can plan your daily routes and deliveries online.
A fleet management software that monitors vehicles, drivers, and fleet systems with the use of advanced GPS technology. It aims to reduce the risks of vehicle investment and operational costs for improved productivity and customer satisfaction. Teletrac Navman Director tracks fleet and driving habits for better compliance.
PeopleNet is a fleet management software that offers end-to-end vehicle tracking with a focus on travel logging, navigation and routing, fleet performance monitoring, safety, and compliance. This software is developed for small to medium-sized businesses. The platform utilizes a professionally managed network that uses satellites and wireless carriers.
Fleet Maintenance Pro is an incredibly diverse tracking software that is designed to maximize the benefits of fleet management. It features diversified capabilities that include driver management, vehicle management, fuel management, and others. The platform can be used in a number of industries, such as delivery and transportation.
Cloud-based and on-premise geo-optimization system that incorporates geographical dimension in businesses’ strategic and operational processes.
FMS is obtained from fleet or vehicle management, which started from mainframe computers in the 1970s focused on allowing organizations that depend on transportation for business to minimize or reduce risks and expenses related to vehicle investment, to improve efficiency and productivity, and meet complete compliance with government regulations. In the 1980s, fleet management shifted to more practical personal computers, while in recent times it has moved to more proficient cloud technology.
Fleet management software (FMS) maximize GPS and vehicle management technologies, and make them accessible to end-users. These come in different types, all of which aim to address the unique needs of various organizations that manage a number of drivers and vehicles.
FMS can be designed in-house and installed on-premise by a company’s fleet management unit to meet their specific needs. It can also be supplied by a third-party vendor that can implement it on company machines, or offer it on the more popular and cost-efficient platform nowadays – as a web-based, cloud-hosted software-as-a-service (SaaS).
There are four main functions of fleet management software programs. These are:
There are several FMS platforms and tools available in the market and most fleet management software providers naturally will advertise their product as the ideal ones for your business. However, nobody knows better than you about what works best for your company. Hence, when you’re looking for the best fleet management software it’s important you listen to yourself, keeping in mind your needs and requirements, not those of the vendor’s.
Here is useful information that gives you an overall picture of what’s out there. We’ll share with you the benefits of subscribing to several free software trials, the features common among FMS, and the overall benefits of this kind of software.
The first good logical course of action is to sign up for at least a few free trial plans or demo from popular vendors. With that method you will have the opportunity to test the important elements and do a comparison of the capabilities of the software solutions. The best thing to do is to try the list of services that currently have the highest scores and rankings in review sites and software directories. These sites also usually carry feedback from actual customers and users, so it’s good to hear out their positive experiences with the software as well as downsides, if any. Another sensible strategy would be to check out some of the free FMS solutions offered by some vendors who provide freemium or free features.
To get you started, check out these top fleet management solutions that come with a free trial: Wialon, GPSWOX, Fleetsmith, GPS-Server, and Fleet Maintenance Pro. These are just some of the high-ranking FMS that are worth considering for your business.
Our fleet management software reviews show that FMS is a valuable tool if your business or organization manages a fleet of vehicles that forms an integral part of your operation. With today’s increasing amounts of vehicle-related legislation and the expanding number of vehicles companies have to manage, FMS has taken on a more significant role. Companies and organizations with the following operations can take full advantage of an FMS system:
In general, if you manage multiple vehicles and drivers, you should definitely consider investing in a fleet management solution, if you haven’t yet. These software solutions not only make management of vehicles and drivers easier, but they also integrate the other aspects of your business, such as HR, payroll, accounting, finance, and compliance.
Companies that depend on vehicles to deliver products and services to customers need an FMS to control costs, mitigate risks, enhance productivity, and remain compliant with government regulations. FMS streamlines all processes and activities related to fleet operations and oversees everything from driver safety and vehicle condition to customer satisfaction and corporate profitability. Our in-depth comparisons indicate that the core features of fleet management tools include:
In the not so distant past, fleet management was largely a pen and paper activity for such tasks as route mapping, mileage logging, and fuel tracking. Best fleet management software solutions have done away with manual methods that consumed time, resources and money, aside from giving business owners barely enough control over fleet operations. FMS has automated most of the tasks, streamlined associated processes, and even provided real-time insights for better management of both drivers and vehicles. Cloud-based fleet management tools enable communication with an IoT device installed in each vehicle, allowing fleet managers to:
The above are some of the key advantages of fleet management software, but there are several other benefits of using an FMS. These include:
Thanks to modern cloud technology, companies can efficiently monitor not just their vehicles and drivers, but also other aspects vital to their business. FMS also helps ensure that workflows are streamlined and consolidated, minimizing redundancies and other risks.
Existing and emerging technologies will have a profound impact on the way companies manage their fleets. Many innovations integrated into FMS systems will be introduced as vehicles become more connected and are transformed into true mobile offices. Here’s what you need to know:
Fleet management system has been in for the past four decades and its modern iteration, the fleet management software, has proven to be a valuable productivity tool today for businesses and organizations. However, there have been challenges and issues encountered, foremost of which are the following:
There’s no denying that fleet management software comes with a number of benefits. The best way to make the most of these benefits is to find a system that specifically suits your requirements. It’s also a must to look at factors like ease of use, workflow management, and integrations. These aspects help ensure that all of your business processes are linked together efficiently.
Moreover, other than utilizing the right FMS, the continuous success of your business also relies on other operational measures you have in place. Below are some of the fleet management best practices that can benefit your team.
Maintain a long-term outlook
Your fleet management plan should address long-term aspects and requirements in terms of buying, owning, operating, and disposing of vehicles. You should also factor in driver retention and lasting customer relationships.
Act instead of reacting
It is better to get ahead of potential safety and business risks. Instead of reacting when a problem occurs, you should already plan for the worst. Your team should have strict safety and risk mitigation measures in place so that everyone already knows what to do when the inevitable happens.
Utilize tested financial practices
Besides managing your fleet effectively, you should also prioritize the financial aspect of your business. Make sure that you understand the cost of operating a fleet so you can carefully factor it into your financial planning.
Take care of your people as you take care of your vehicles
It’s a given that vehicle maintenance should be one of your top priorities, but you shouldn’t forget about your other important resource, your employees. Consider giving them good benefits that will uplift their morale.
First, be clear about the reasons why you want to use a SaaS product. You should also have a good understanding of your existing infrastructure and business processes. This information will help you to easily integrate the SaaS platform with your existing infrastructure without any difficulty.
The second consideration is a follow up to the first one. Ask yourself what you want the SaaS product to do for your firm. Then, be clear about the functionality the app should have. For example, if you want improved data collaboration between different business units you need a system that can be accessed by multiple users. However, if you want a resourceful system that is similar to an on-premise platform, you need to invest in a SaaS software that can be accessed by only a few users at a time.
After you select a suitable provider, do not sign an agreement before you take a good look at the Service Level Agreement (SLA). The SLA will clearly define what the SaaS provider is offering and the reparation they will pay if they do not deliver the agreed services. Read and understand the SLA thoroughly to know what you are getting into and to avoid problems later.
With a SmartScore of 9.4 and a user satisfaction rating of 97%, the best fleet management software to date is NexTraq. This is ideal for companies managing any number of fleets, whether it’s two or 2,000. It allows users to manage drivers, routes, fuel consumption, dispatch, and work order. NexTraq also provides comprehensive reports that give you a clear and quick view of crucial data about your fleet and drivers. Furthermore, it tracks more than just vehicle location, but safety data and maintenance information as well.
Managing a fleet can be pretty challenging no matter the size of your business. This is why the majority of fleet owners and managers rely on FMS to streamline and enhance their operations. Here are some of the ways FMS can benefit you:
Fleet management systems are equipped with a wide range of features, including the following:
Among the easiest FMS to use is Wialon. It combines usability and functionality and utilizes a number of a variety of cartographic services for more efficient tracking. Wialon integrates with about a thousand GPS tracking devices.
Aside from Wialon, GPS-Server is also known for its user-friendly control panel with an intuitive interface. Another software to check out is PeopleNet, a simple system that presents clear, real-time reports.
If you’re after cost-efficiency, a good free FMS to check out is Fleetsmith. Its free plan gives you access to your very own dashboard. It also offers auto device enrollment and assignment. Specifically designed for Apple devices, Fleetsmith provides macOS, iOS, and tvOS intelligence.
GPSWOX also has a free plan that supports one tracking object and provides real-time tracking. Meanwhile, the free package offered by Uboro supports two tracking objects and provides tools for tracking, reporting, and routing, along with other features.
FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.